What skills does a fundraising assistant need?

A fundraising assistant needs 7 essential skills including perform business research, support managers, perform fundraising activities, perform office routine activities, perform clerical duties. Core competencies include .

Will AI replace fundraising assistant jobs?

The AI disruption score for fundraising assistant is 62/100 (high risk). Some tasks may be automated but the role will evolve rather than disappear entirely.

AccountancyBusiness and administration associate professionalsISCO 3343

fundraising assistant

Fundraising assistants provide administrative support for fundraising managers. They target potential donators or sponsors by applying surveys. They process donations and grant payments, maintain electronic and paper filing systems for all grants and donations, acknowledge donations and write thank you letters and maintain fundraising records.

About fundraising assistant

As a fundraising assistant, you will provide essential administrative and operational support to fundraising managers and teams, helping to identify and cultivate relationships with potential donors and sponsors. Your day-to-day work involves conducting business research to identify funding prospects, preparing and distributing surveys to gauge interest and capacity, processing donations and grant payments, and maintaining meticulous records of all financial contributions. You will also be responsible for the often-critical task of acknowledging donations promptly, writing personalized thank you letters, and maintaining fundraising databases that help the organization track and nurture donor relationships over time.

This role is crucial to the success of nonprofit organizations, educational institutions, and charitable causes throughout Poland. You will develop strong organizational skills, learn about various funding sources and mechanisms, and gain insight into how donations and grants fuel important social and cultural work. As you gain experience, you can advance into more strategic fundraising roles, event management, or donor relations positions. The nonprofit sector in Poland is growing, creating stable employment opportunities for dedicated professionals who are passionate about making a difference.

Key Work Functions

Core areas of responsibility for a fundraising assistant.

Donor and prospect research

Conduct business research to identify potential donors, sponsors and funding sources
Prepare and distribute surveys to assess donor interest, capacity and preferences
Analyze survey responses and research findings to develop prospect lists

Donor contact and relationship development

Establish contact with potential donors through phone calls, emails and in-person meetings
Maintain a database of contacts and interaction history for relationship tracking
Follow up with prospects and nurture relationships over time

Donation processing and recording

Process donations and grant payments received from various sources
Maintain electronic and paper filing systems for all grants and donations
Verify donation information and update fundraising records accurately
Reconcile donation records with accounting systems

Donor acknowledgment and stewardship

Acknowledge donations promptly with formal receipts and confirmations
Write personalized thank you letters to donors
Maintain fundraising records and donor history documentation
Ensure timely and professional communication with all donors

Administrative and office support

Perform routine office activities including scheduling, filing and data entry
Prepare fundraising reports and documents for fundraising managers
Coordinate fundraising events and provide administrative support
Support fundraising managers with special projects and research

European Skills Framework

Skills and knowledge areas required for this occupation based on European classification.

Essential (7)

perform business researchperform business researchSearch and collect information relevant for the development of businesses in different fields ranging from legal, accounting, finance, up to commercial matters.support managerssupport managersProvide support and solutions to managers and directors in regards with their business needs and requests for the running of a business or the daily operations of a business unit.perform fundraising activitiesperform fundraising activitiesPerform activities which will raise funds for an organisation or campaign, such as speaking with the public, gathering funds during fundraising or other general events, and using online fundraising to...perform office routine activitiesperform office routine activitiesProgram, prepare, and perform activities required to be performed everyday in offices such as mailing, receiving supplies, updating managers and employees, and keeping operations running smoothly.perform clerical dutiesperform clerical dutiesPerform administrative tasks such as filing, typing up reports and maintaining mail correspondence.establish contact with potential donorsestablish contact with potential donorsApproach individuals, local authorities, commercial organisations and other actors in order to obtain sponsorship and donations for the projects of the charity.manage accountsmanage accountsManage the accounts and financial activities of an organisation, supervising that all the documents are correctly maintained, that all the information and calculations are correct, and that proper dec...

Optional (14)

funding methodsfunding methodsThe financial possibilities for funding projects such as the traditional ones, namely loans, venture capital, public or private grants up to alternative methods such as crowdfunding.manage donor databasemanage donor databaseCreate and constantly update the database containing personal details and status of donors.manage consumables stockmanage consumables stockManage and monitor consumables stock to ensure that the production demands and deadlines can be met at all times.coordinate eventscoordinate eventsLead events by managing budget, logistics, event support, security, emergency plans and follow up.manage budgetsmanage budgetsPlan, monitor, report on the budget and prepare set production budgets.deliver a sales pitchdeliver a sales pitchPrepare and deliver an understandably constructed sales talk for a product or a service, identifying and using persuasive argumentation.develop promotional toolsdevelop promotional toolsGenerate promotional material and collaborate in the production of promotional text, videos, photos, etc. Keep previous promotional material organised.monitor charity's budgetmonitor charity's budgetMonitor and manage the charity organisation`s budget such as the annual income and expenditure, fundraising budgets and financial progress.brief volunteersbrief volunteersBrief volunteers and introduce them into the professional work environment.develop professional networkdevelop professional networkReach out to and meet up with people in a professional context. Find common ground and use your contacts for mutual benefit. Keep track of the people in your personal professional network and stay up ...maintain event recordsmaintain event recordsMaintain records of every administrative aspect of an upcoming event, including financial details.manage the handling of promotional materialsmanage the handling of promotional materialsPlan and prepare the production of promotional materials with third parties by contacting printing companies, agreeing on logistics and delivery, and making sure that deadlines are met.manage websitemanage websiteProvide different services related to website management such as monitoring online traffic, managing content, providing website support and making estimations and improvements to one's website.maintain financial recordsmaintain financial recordsKeep track of and finalise all formal documents representing the financial transactions of a business or project.